Bill approval chains
A supplier bill can be made to travel through a fixed sequence of people before it is validated and before it is paid. Each person is told when it reaches them, and only they can move it on.
Nothing changes until a chain is in use. With no chain configured — which is how every company starts — bills behave exactly as they always have: anyone with the right permission validates them from the bill itself and records payments directly.
With a chain in use, bills of a matching size are put into it the moment they are created. The bill is validated and posted to the ledger when its last approve the bill step is signed, and the payment posts when its approve the payment step is signed — not before.
Open items appear under Purchasing → Bill approvals.
New chain
With more than one chain in use, a bill gets the one with the highest “applies from” it reaches — so a larger bill picks up more signatures, not fewer.
Where notifications go
Email comes from each person’s user record. A WhatsApp number is per person, so one entry covers every chain they appear in.
| Person | |||
|---|---|---|---|
| Mizo Demo | demo@demo.mizo.co | ||